Jan 2023 Excom minutes inserted in the agenda

 

6:00     Members arrive and socialize during dinner

6:30     Chair calls the meeting to order

            BUSINESS MEETING: Parliamentary Procedure Will be used

Attendees: Dan Goodrich (chair), David Silver (treasurer), Ed Perkins (vice chair), Diwakar Agarwal (secretary), Richard (SS ckt chair), Sorab, John Prohodsky (past chair), Daniel Engle (webmaster), Deepak (SS ckts vice chair), Lee Oien (past treasurer), Jose Garcia (PES chair) Michael Bates (Computer Society)

6:30     Approval of Past Minutes (by consensus and without objection)

                        No significant agenda to post

6:33     Adoption of Agenda by consensus

            + Science fair added to agenda

            + Sustech

6:35     Status of Previous Business Meeting Action Items

6:40     Chair’s Report:

  • Plan for future meetings: January in person; February, March and April virtual, May in person, June and July virtual, August social in person, September in person, October and November virtual, and December awards and social in person.  Do we want to meet in person in March? Diwakar to find a location in Beaverton and some good food.The March 14th Meeting will also be the Chapter Chairs meeting, so the budget is $2,000.
  • Plan for meeting agenda: We will have the formal business meeting first, following Robert’s Rules of Order, and the goal is for it to last 30 minutes or less.
  • 2023 Goals: Please start thinking about your Chapter’s goals.
    1. Chair: All are focused on the two goals of IEEE:  Get back to in-person meetings, and increase membership: 
      1. Business meetings end by 7:15pm
      2. Resurrect Young Professionals
  • Resurrect at least one Student Chapter
  1. Represent at Rising Stars, OpComm and Sections Congress Conferences
  2. Set up a functional digital storage space (Diwakar?)
  3. Follow up – should section send out emails for membership renewal (AR Dan, Diwakar)
  • Confirm with Rick Smith as Professional activities chair (AR Diwakar)
  1. Chapters: Examples include X number of meetings, Y number of in-person meetings, finding a Treasurer, ?
  • Does the Section own anything physical, like promotional items or a speaker for meetings?

Projector – Tugrul, speakers – John prohodsky,

 

7:15     Vice-Chair’s Report

            NW Science fair judges needed (Dan will contact Heidi to coordinate judges)

https://stemoregon.org/nwse-needs-online-judges-for-science-fair/  The High School competition will be April 3rd, and the Middle School will be April 21st.  Stephanie Jones is the contact, This email address is being protected from spambots. You need JavaScript enabled to view it.>

7:20     Treasurer’s Report—present and approve 2023 budget

            Budget approved with 12 Yes, 0 No

7:30     Secretary’s Report—where do we enter new officer info? – figured it out.

            Need to update Listserv by pulling list from SAIMEEE

7:35     New Business—Any Chapter requests for funds or resources not already in the budget or requests for actions by the ExComm

            John Prohodsky will find out about Hamid and inform Excom

            February Excom will be Monday 13th to avoid Valentine

 

            Sustech – ieee.sustech.org (19th – 22nd April)

  • Need a person to help with power and energy speakers/talks
  • Publicity needed

 

7:40     Close Business meeting

 

           

 

            Remaining items

7:45     Chapter Reports (5 minutes Each):

            Diwakar

                        10 newsletters and 10 senior members

            John

                        Organize Life member chapter

                        Feasibility of functionality programming conference           

            Circuits and Systems Society + packaging (Ed Perkins)

            Find chair/vicechair etc

Communications Society

Computer Society

            Need Secretary and treasurer

            Target – 6 talks in a year

Electromagnetic Compatibility Society

Electronics Packaging Society

Industry Applications Society (Ed Perkins)

            Dave durocher (Ed Perkins will send the contact info)

Microwave Theory and Techniques & Electron Devices Joint Chapters

Nanotechnology Council

Power & Energy Society (Jose Garcia)

            8-9 meetings

            Summer social – Hillsboro hops

Product Safety Engineering Society

Robotics and Automation Society

Solid-State Circuits Society Oregon Chapter

            Goal - 4 in person meetings

Technology Management Council

Student Activities

Women in Engineering  Dan will contact Heidi and determine what happens next.

Consultants Network

Young Professionals

            Focus Presentation

            Reading of Business Meeting and non-Business Action items

            Next Meeting

8:30     Adjourn

 

Position Title

Reported Officers ?

Top of Form

Bottom of Form

 Awards (Section Awards Coordinator)

 Daniel Goodrich

Top of Form

Bottom of Form

 Chair

 Daniel Goodrich,  

Top of Form

Bottom of Form

 Conference Coordinator

 Edward Perkins

Top of Form

Bottom of Form

 Coordinator (Member Advancement)

Position Vacant

Top of Form

Bottom of Form

 Coordinator (Senior Member Elevation Coordinator)

 Diwakar Agarwal

Top of Form

Bottom of Form

 Membership Development

Combine with Member Achievement

Top of Form

Bottom of Form

 Newsletter Editor

Position Vacant

Top of Form

Bottom of Form

 Past Chair

 John Prohodsky

Top of Form

Bottom of Form

 Past Treasurer

Lee Oien

Top of Form

Bottom of Form

 Professional Activities

 Richard Smith

Top of Form

Bottom of Form

 SAMIEEE RECIPIENT

 Diwakar Agarwal

Top of Form

Bottom of Form

 Secretary

Diwakar Agarwal

Top of Form

Bottom of Form

 Student Activities

 UGONNA CHIKEZIE

Top of Form

Bottom of Form

 Student Representative

Position Vacant

Top of Form

Bottom of Form

 Student Representative

Position Vacant

Top of Form

Bottom of Form

 Treasurer

 David Silver,  Lee Oien

Top of Form

Bottom of Form

 Vice Chair

 Edward Perkins

Top of Form

Bottom of Form

 Webmaster

 Daniel Engel

Top of Form

Bottom of Form

 eNotice Coordinator

Position Vacant

Top of Form

Bottom of Form

 vTools Coordinator

 Daniel Goodrich,  Diwakar Agarwal,  Richard Smith,  John Prohodsky,  Edward Perkins