ExCom Minutes

6:15 Secretary Goodrich starts meeting and notes attendees

John Prohodsky, Ed Epp, Richard Dorrance, David Silver, Rick Smith, David Silver, Daniel Engel, Sohrab Aftabjahani, Ugonna Chikezie

6:30 Chair calls the meeting to order

6:35 Approval of Past Minutes and status of previous action items  Approved

Adoption of Agenda Adopted

 

6:40 Chair’s Report  Region 4/6 Op comm meeting in Phoenix, January 28-30, John P. will attend, and a few others can attend.  RSVP by January 10th.  A 1099 is issued for this.  *John will send out details for this event.

6:45 Vice-Chair’s Report Not present

6:50 Treasurer’s Report Not present, *budget for 2022 to be sent out.

6:55 Secretary’s Report *Dan will send a recurring meeting.   Add Richard Dorrance to the distribution list.

7:00 Chapter Reports (5 minutes Each)

          Ed Epp RAS: Submitted volunteer hours to Intel for 2021.

          Rick Smith, PACE Continuing support of Sustech with Ed Perkins.  INTEL EMPLOYEES:  Don’t forget to submit volunteer hours by DECEMBER 15th at 3pm.

          David Silver, PES:  Still having monthly meetings.  OSU is interested in attending, and David provided the link to them.

          Sohrab, Computer Society:  Next event was scheduled for December 20th, but it might be canceled.  He is assisting with references for people submitting for Senior membership.

Richard Dorrance, Solid State Circuits:  Last event of the year was last Friday the 10th.  They did a Friday morning meeting and it was well attended, 17 attendees.  They are looking for a Secretary, but have the Chair and Vice Chair positions covered.

Ugonna, Student Chapters: He is working with OSU and other student branches.

Daniel Engel, web site:  Web site is stable.  Check your Chapter info on the web site.

7:35 Focus Presentation.  None

7:50 New Business.  None

7:55 Reading of Action Items

7:58 Next Meeting January 11th.

Adjourn  Adjourned at 7:23pm

 

6:15 Secretary starts meeting and notes attendees

John Prohodsky, Ed Perkins, Ed Epp, Richard Dorrance, Lee Oien, David Silver, Jinsub Kim, Rick Smith, Ugonna Chikezie, David Silver, Daniel Engel

6:30 Chair calls the meeting to order

6:35 Approval of Past Minutes and status of previous action items Approved.

Adoption of Agenda  Adopted

 

6:40 Chair’s Report

6:45 Vice-Chair’s Report

6:50 Treasurer’s Report

6:55 Secretary’s Report  *Create recurring meeting for 2022

7:00 Chapter Reports (5 minutes Each)

          Ed Epp RAS:  Assisted Freshmen girls with designing a robot.  On October 23rd, there was a fair in Portland, Ed included some hands-on tutorials, but it was a challenge to serve those attending online.

          Jinsub, Signal Processing:  November 30th, new distinguished lecturer scheduled, more technical events coming.

          Ed Perkins, Nanotechnology and EPS:   No meetings in October.  Working on getting new officers. *Ed will provide info on release form to Daniel, who will send it to the leadership.

Regional meeting in Phoenix OPCOMM, Region 4 and 6 combined.

          Rick Smith, PACE: Still supporting SUSTECH 2022.  Lee, John P. and Rick also offered to assist.  They want to bring it back to Portland in 2023.

          David Silver, PES:  David spoke in October.  Still meeting monthly, and will meet November 16th.

          Sohrab, Computer Society:  Had a technical seminar in October.  Next one is by Makris, “Integrated Circuit Design for TRAP”.  They will also meet in December.

Richard Dorrance, Solid State Circuits:  No meeting in November, but will meet December 10th.  He will set it up on vTools.  The National Solid State Circuits Chapter is subsidizing a Zoom account.

          Ugonna, Student Chapters: Requesting assistance for the Rising Stars conference in January.  He will send an e-mail.

Daniel Engel, web site:  Nothing major to report.

7:35 Focus Presentation.  None

7:50 New Business.  Adoption of 2022 budget. *Lee will use 2021 as a starting point and start developing it.  He will provide a sample next week to the officers.

7:55 Reading of Action Items

7:58 Next Meeting  December 14

8:00 Adjourn  Adjourned at 7:22pm

6:15 Secretary starts meeting and notes attendees

Jinsub Kim, John Prohodsky, Lee Oien, Pradeep, Rick Smith, Sohrab Aftabjahani, Ed Epp, Ed Perkins Dr. Dave Kapil in attendance

6:30 Chair calls the meeting to order

6:35 Approval of Past Minutes and status of previous action items

SUSTECH is finalizing their bank account info; Lee is working with them.  Minutes approved.

 

Adoption of Agenda

 

6:40 Chair’s Report

We need to reach out to the Student Branches

6:45 Vice-Chair’s Report

6:50 Treasurer’s Report $17,252 rebate came from IEEE.  Six chapters received rebates based on the number of meetings and events that are in the vTools, anywhere from $220 to $295.  *Chapters send your HOP number to Lee so that the can transfer the funds.

$550 additional will go to the PES for being a high performing chapter.

*Lee will send the full report to Dan G for him to add to the meeting minutes.

Intel will donate $10 for each volunteer hour that an employee submits, and sends the total funds to IEEE Oregon Section.  *John P will develop a policy/procedure related to how these funds can be distributed to individual chapters rather than it all going to the Section.

 

Is there a Google docs or equivalent that can be used by the Section?  *John P. will do some research and talk to Vera, and Dan G. will set something up once we get the information.

 

6:55 Secretary’s Report—Dan will send out direct link in a separate e-mail for these monthly meetings.  Can he also provide the link on vTools?  I was trained to avoid it due to concerns about uninvited guests attending.  *In the future, Dan will include the link in vTools, and schedule a recurring meeting and forward it.  If we have issues, have a standard password and have people request the password.

7:00 Chapter Reports (5 minutes Each)

          Ed Epp RAS:  First Fair 9/23 for first competition in the Portland.  Ed is doing a tutorial for high school students on tensor flow.  Ed ordered parts for a 3rd training bot that IEEE is managing.

          Farhana:  Meeting next week to discuss future meetings.

          Jinsub, Signal Processing: 20 people in person, and 11 online attended their recent meeting.  Is trying to get a distinguished lecturer for the next meeting.

          Dave Kapil:  New to the Section, works for Intel, is interested in helping out.  Has not been getting e-mail responses.  For Senior membership, Diwakar is the contact.

          Ed Perkins, Nanotechnology:  Met earlier this month.

          Pradeep, Communications Society:  Pradeep went over all of the six meetings that they have had.  Next one October 27th.

          Rick Smith, PACE: Is assisting with SUSTECH

          Dan G., PES:  We meet again October 19th at 12:30.

          Sohrab, Computer Society:  Tech Webinar in September, another meeting will be in October, and they plan to meet in Nov and Dec as well.

          Eve WIE: Next Meeting Nov 18 at 6pm, book discussion, “The Seven necessary Sins for Women and Girls”

7:35 Focus Presentation.  None

7:50 New Business.

7:55 Reading of Action Items

7:58 Next Meeting  November 9 and then December 14

8:00 Adjourn  Adjourned at 2008

John kicked off the mtg

 ATTENDEES

Ed Epp, John Prohodsky, Ed Perkins, Daniel Engel, David Silver, Lee Oien, Jinsub Kim, Sohrab Aftabjahani, Rick Smith

6:30 Chair calls the meeting to order

6:35 Approval of Past Minutes and status of previous action items

ACTION ITEMS FROM PREVIOUS MEETING:

1) Roll call of who attended the Financial Training, and who has the NextGen account activated.

JohnP has attended, but not sure who has NextGen account activated -

2) John will reach out to Oregon Section Chapters to discuss increased engagement, and will contact the Region as well.

 With online meetings, it allows for us to have joint meetings with other Sections.

JohnP has reached out to the Region and they encourage F2F mtgs.

Adoption of Agenda

EdP asked to add SUSTECH conference to the agenda

6:40 Chair’s Report

Online meeting last Saturday - highlights include getting pizza delivered to participants. Used a web-based app.

IEEE offers a "move" / disaster response truck (called Modular Move), works with American Red Cross. There will be student training on September 25th.

Rising Stars (Mike Andrews) didn't have their own banking account

Given the size of region 8 and 10, they want to carve these up into two more regions. Region 10 has two sub-regions, which would mean more technical directors. Consider combining region 7 with region 6, etc., difficult to get agreement across the board.

Students presented IEEE United - an organization to bring together all the student branches in the region. Thought was to get together at the 5G Summit. Univ of Wash, other student branches in LA, SF, other regions, and getting a mega org of student branches - student had unmet needs from IEEE and they felt it was important to get together. Using Discord http://5gsummit.org/ieeeunited/ held virtually July 24 7:45am-1pm, July 25 9:30a-2p (Pacific).

6:45 Vice-Chair’s Report

Justin is not available

6:50 Treasurer’s Report

$119,911 - includes rebates from last month. Motion to disseminate to the active chapters.

We recv'd $2700 from SUSTECH '21.

Motion to distribute the funds to the chapters. IEEE stepped in and updated some chapters .

Started to get registrations for the summer social.

$800 and $1600 expense so far.

6:55 Secretary’s Report: Secretary will not be present, but encourages everyone to sign up for the Summer Social August 7th. IT IS OUR FIRST TIME TO MEET IN PERSON SINCE MARCH, 2020. See details at https://meetings.vtools.ieee.org/m/274779

 

7:00 Chapter Reports (5 minutes Each)

Power and Energy - David Silver - planning out speakers for the fall. David and treasurer both attended the finance training. Trying to get interested topics for the audience. JohnP suggested a topic on electric car charging.

Folsom power house just received an IEEE historic milestone award. David to talk with Daniel (PGE and Westinghouse). JohnP can help make telephone calls to execs if needed. It takes about a year, $1K for the plaque, and maybe PGE will help fund.

Computer Society - trying to set up next mtg in August. EdP gets emails about Computer Society webinars, is Sohrab getting them? EdP to forward emails.

Jinsub - arranged a distinguished lecturer/seminar in September after attending a conference in Alaska. Might do it F2F or Webex. Multimodal data fusion, signal processing, machine learning.  Considering OSU campus for speaker.

EdE - Robotics - focused on 2 areas -

  • first tech challenge (FTC)- HS competition
  • Coordinating a ROS2 build - education for professionals. Started in Feburary - turtlebot3, based around a Raspberry pi - ~$600. looking at lower cost boards, around ~$100. higher cost units use dina ?  motors, lidar (~$150), other capabilities for better sensing. Roomba vacuum has many of the components necessary for robo projects. Includes mapping mode. Consider topic called "What's inside your Roomba". Intel research - openbot - $50 platform if you have an Android phone or tablet to develop software.
  • Doing some virtual training - continue to work on these
  • Dan Engle - renewed subscription for the website hosting
  • EdP - Nanotechnology -
  • JohnP - going to contact PSU to see if a conference room can be used.

7:35 Focus Presentation

7:50 New Business

7:55 Reading of Action Items

  1. Sign up for the Summer Social!
  2. Link to meeting minutes
  3. Research power milestone with PGE
  4. Mtg space for fall EXCOM
  5. SUSTECH planning committee
  6. NextGen - work with chapters for rebates

7:58 Next Meeting

Next mtg will be September 14th, with F2F, location TBD

8:00 Adjourn

6:15     Secretary starts meeting and notes attendees

6:30     Chair calls the meeting to order

6:35     Approval of Past Minutes and status of previous action items

            Adoption of Agenda

6:40     Chair’s Report:  Nothing to report, no communications from Region 6 

6:45     Vice-Chair’s Report  Not present.

6:50     Treasurer’s Report; Balance:  $112,500.  Are switching over to the NextGen finance.  Lee has control of the account.  John P.  signed up yesterday. 

        NextGen Finance for all Chairs and Treasurers.  E-mail sent

                Session 1:  June 9th at 0500 or June 16th at 1500 PPT

                Session 2:  June 9th at 1500 or June 17th at 0500

                Session 3:  June 10th at 0700 or June 22nd at 0500

        Action:  All Chapter Chairs and Treasures are expected to attend.

6:55     Secretary’s Report; Summer Social August 7th 7pm.  Confirmed—remaining cost to the Section is $1,550 due July 27th.  Is $10 per person, and $20 for up to a family of 4 ok?  That gets you a ticket and a voucher for Hamburger or hot dog, chips and a drink or vegetarian equivalent.  I will set up the vTools registration, though I may need help—Ed, any word on whether that’s working now?

Action:   Web site Passwords:  Dan Engel sent the instructions to Dan G.

 Action:  Dan to ask Diwakar if he is sending out his monthly e-mail.  Complete

7:00     Chapter Reports (5 minutes Each)

        WIE:  Not present

        Solid State Circuits:  Not present

Signal Processing Society:  Not present

        Nanotech:  No updates. 

Professional Activities:  Rick Smith:  Nothing to report.

        Computer Society: Sohrab Aftabjahani:  Two meetings planned in the summer.

        PES:  Action—David to address financial registration so that we can get funding.  Status David or Lee?  Per Lee, once the NexGen accounting is complete, then the $590 will be transferred to the Chapter, as well as the annual $250.  Action:  Lee anticipates this will happen within 2 weeks or so.

        RAS: Ed Epp: 

Comsoc:  Not Present.

Student Activities:  Ugonna Chikezie:  Nothing to report.  Rick Smith asked about reimbursing students for the Rising Stars.  Per Lee, we did send one check for $50.  Are there more?

Webmaster Daniel Engel:  Annual GoDaddy fee $300 is due the first week in July.  Action:  Lee and Daniel will work together on this; Daniel will e-mail Lee.

7:35     Focus Presentation:   Not tonight. 

7:50     New Business

                TEMS Chapter sponsorship PICMET of 1% has been approved by John P.

                Action:  John will reach out to Oregon Section Chapters to discuss increased engagement, and will contact the Region as well.  With online meetings, it allows for us to have joint meetings with other Sections.

7:55     Reading of Action Items 

7:58     Next Meeting July 13th  

8:00     Adjourn  Adjourned at 7:40pm

 

 

Attendees:  Daniel Goodrich, Daniel Engel, Ed Epp, Lee Oien, David Silver, Sohrab Aftabjahani, Ugonna Chikezie, John Prohodsky, Rick Smith.