ExCom Minutes

Core ExComm - Jan 2019

Decisions:
  • ExCom meetings should have PSU's address, the room is already reserved for the whole year. Alex Higgins to provide access to attendees.
    • Due to security issues, PSU now locks the Engineering building at 6 PM, people can have access using the tunnels from the building next door.
  • January ExComm: catering at Wilsonville, no pizza at PSU this time.
  • Chapter funds from Intel donations roll-over from one year to the next. Section support funds do not roll over to next year.
  • Moving forward, the Section will automatically transfer funds to Chapters IHOP accounts. Chapters only receive Section support if they meet MGA requirements along with their MGA rebates.
Actions items:
Justin
  • Connect with Computer Society (Sohrab) for them to give the Chapter Focus Presentation for the January meeting. OIT Portland-Metro SB will give the Student Branch Focus Presentation.
  • Take care of ExCom meetings and agenda
    • Jan agenda items include: Present 2019-20 approved budget, people's expectation from the Section in 2020 (committees to be formed), MGA rebates process
Heidi
  • Heidi to update the meeting address back to PSU.
  • Take care of meetings in vTools, monitor chapters events and send monthly reminders for meeting reports.
Russ
  • Report attendance for COMSOC events in December.
  • Take care of the annual budget using Daniel's file.
Paulo
  • To present on MGA requirements for their rebates during Jan ExCom.
  • Take care of senior membership elevation with Diwakar, Heidi, and Michael.

November 2019 - ExCom Minutes

Agenda: 

6:00 – PIZZA and Social

  • 5 pizzas and 4 sodas served

6:30 – Adoption of Agenda

6:35 – Approval of previous minutes

6:40 – Action Items:

  •  IEEE TV 

6:50 – Discussion Items

  • Four Awards for Winter Social

7:00 – Reports

  • Chair's Report (Paulo Vasconcelos)
    • Yearly calendar
    • Awards banquet - Winter Social
  • Treasurer's Report (Russ Mickiewicz)
    • Budget for 2020 Proposed
    • Budget for 2020 Approved
  • YoPro - Winter Night Bowling  
  • SAC - 4 attending Rising Stars
  • Women in Engineering - Pair with TEMS Workshops
  • Senior Member Elevation (John Prohodsky)
    • Action Item: How to determine who is eligible?

7:45 – Tonight's Focus (Information Items)

8:00 – Old Business / New Business

8:20 – Future Focus
Dec: Winter Social - Section Awards 2019
Jan: OIT Portland Metro
Feb: No meeting - Chapter Chairs Dinner in celebration of Engineering week

8:30 – Adjournment

Attendees:  Paulo Vasconcelos (Chair), Russ Mickiewicz (Treasurer), Justin Wagner (Vice Chair), Heidi DeGarmo (Secretary), Jian Guo (YP Chair), Rick Smith (PACE Chair), John Prohodsky (Senior Member Coordinator), Daniel Engel (Webmaster), Michael Bates (Computer Society), Alex Higgins (PSU SB Chair), Wilson Connor (OIT SB).

WebEx: Eve Klopf (WIE Chair), Matt Harrison (SAC Chair), Ed Perkins (Nano Society), Sohrab Aftabjahani (CS Chair).

Attachments:
Download this file (20191112_201303.jpg)Attendance2208 kB
Download this file (201911_ExCom Meeting.pdf)201911 - Chair Report402 kB

October 2019 - ExCom Minutes

Agenda: 

  1. 6:00 – PIZZA and Social
    • 5 pizzas and 5 sodas were served to attendees
  2. 6:30 – Adoption of Agenda
  3. 6:35 – Approval of previous minutes
  4. 6:40 – Action Items 
  5. 6:50 – Discussion Items
  6. 7:00 – Reports
    • Chair's Report (Paulo Vasconcelos)
      • Yearly calendar -
        GHTC: Oct 17th - 20th Seattle, WA
        NW Area Meeting: Oct 19th Seattle, WA
        HKN Student Leadership Conference: Nov 1st -3rd Boston, MA
        Rising Stars: Jan 3rd Las Vegas, NV
        SusTech: April 23rd Santa Ana, CA
      • Awards banquet - Winter Social
    • Vice Chair's Report (Justin Wagner)  
      • Welcomes attendees and introductions of ExCom and students
      • Welcomes volunteers to represent the Section at events
    • Treasurer's Report (Russ Mickiewicz)
      • Review of 2020 Budget Proposal
    • Senior Member Elevation (John Prohodsky)
  7. 7:45 – Tonight's Focus 
    • Student Branch- OSU
    • Closed the Webex bridge and went to Mechanical Engineering Lab for student led overclocking demonstration 
  8. 8:20 – Future Focus
    Nov: ExCom Meeting will be remote
    Dec: Winter Social - Section Awards 2019 
  9. 8:30 – Adjournment

Attendees: Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Russ Mickiewicz (Treasurer), Heidi DeGarmo (Secretary), John Prohodsky (Senior Member Coordinator), Ed Perkins (Nanotechnology Council Secretary & CAS/EPS Chapter), Michael Bates (Computer Society), Matt Harrison (SAC Chair), Joshua Gess (OSU Student Advisor), Rachel McAfee(OSU Student Chair)

WebEx: Jian Guo (YP Chair), Eve Klopf (WIE Chair), Daniel Goodrich, Carmelle Munoz (PES Chair), Rick Smith (PACE Chair), Ed Epp (RAS), 



Attachments:
Download this file (Attendance.jpeg)Sign In Sheet1413 kB

September 2019 - ExCom Minutes

Agenda:

6:00 – PIZZA and Social

  • Five pizzas and 2 sodas were enough for attendees

6:30 – Vice-Chair's Report (Justin Wagner)

  • The Section endorses/co-sponsors the following conferences/events and welcomes volunteers to represent the Section there
  • Votes confirm date for Winter Social Awards Dinner Dec 7, 2019

6:40 – Treasurer's Report (Russ Mickiewicz)

  • Balance/Reimbursements

7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

  • YoPro - Presented PowerPoint on Membership
  • SAC - NEDME Booth for OSU students
  • Women in Engineering - Book of the Month Club: We Have No Idea by Jorge Cham

7:30 – Tonight's Focus

  • The University of Portland (UP)

8:00 Section Updates (Max 5 minutes per section)

  • RAS Demonstration by Ed Epp
  • PES updates by Carmelle Munoz

Future Focus

  • Oct: OSU
  • Nov: TBD
  • Dec: No meeting - Awards Banquet - Winter Social on Dec 7th

Attendees:  Justin Wagner (Vice-Chair), Russ Mickiewicz (Treasurer), Heidi Degarmo (Secretary), Rick Smith (PACE Chair), John Prohodsky (Senior Member Coordinator), Ed Epp (RAS Chair), Chadler Iriarte, Ben LaFauc, Addison Raak, Cole Robanzzi, Noa Leslie, Frank Kuss, Delaney Barnett, Nathan Lee, Jian Rowe, Kian Sadjadi, Sebastian Santos-Mendoza, Sean Colvin, Jennifer Brana, Bryan Harrington, Caitlin Chino, Alex Schendel, Taylor Fukumoto, Jessica Cherry, Cam King.

WebEx: Jian Guo (YP Chair), Eve Klopf (WIE Chair), Matt Harrison (SAC Chair), Carmelle Munoz (PES Chair).

Discussions

Important Dates 

Action Items

Attachments:
Download this file (Sign-in sheet.jpg)Sign-in sheet.jpg79 kB

June 2019 - ExCom Minutes

Agenda: 

  1. 6:00 – PIZZA and Social

    • Five pizzas and 2 sodas were enough for attendees.

  2. 6:30 – Chair's Report (Paulo Vasconcelos) - The Section endorses/co-sponsors the following conferences/events and welcomes volunteers to represent the Section there.

    • PNW Leadership Summit - YPs and Students – July 13th weekend - Seattle, WA

      • Approved $500 matching funds in conjunction with Region 6, Seattle and Vancouver sections.
      • Potential 5 spots, Jay and Sid are going.

    • WIE International Leadership Summit – July 30th, with welcoming reception on July 29th - Richland, WA

      • Heidi and Astha going to represent the Section.

    • EVO - Evolution of You (former Future Leaders Forum) – August 2 - 3, Pittsburgh, PA

      • Paulo going to represent the Section, others are welcome.

    • PICMET – August 25 - 29, Portland, OR

      • Tugrul has students volunteering and helping with events.

    • Rising Stars 2020 – Las Vegas, NV

      • A conference designed especially for students and YPs.

    • SusTech – April, 23rd, 2020 – Long Beach, CA

      • John Prohodsky and Rick Smith volunteered to be on the planning SusTech planning committee with Ed Perkins.

    • GHTC – April 26th, 2019 - Seattle, WA

    • Section to look for opportunities to create a sponsored local, single day, one track event to bring the industry together.

    • Summer Social - August 10th, the Section reserved the entire boat.
      • Rick has the flyer for Intel promotion ready, will wait a couple of weeks to allow more ExCom folks to register before opening to all members.
    • Awards banquet - Winter Social

  3. 6:40 – Treasurer's Report (Russ Mickiewicz)

    • Section balance is around $85k
    • Section owes a couple of reimbursements, one may be a student. Russ will prioritize theirs. Others, please email him.
    • $2500 expense report from OSU ITherm approved and ok to pay.
    • Matt informed a couple of students have their expense reports approved, will send to Russ.

  4. 6:50 – Senior Member Elevation (John Prohodsky)

    • Eve and Paulo considering an application.
    • John to send an email on Friday, the 14th to invite Section senior members to provide references.
    • Alex (PSU SB Chair) looking for senior/fellow members willing to talk about their experience with IEEE to students. John to provide a list to Alex. Maybe bring Distinguished Lecturers as well.
    • The section should call out Senior Members in our events.

  5. 7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

    • YoPro -
      • Sid is part of the Rising Star 2020 planning committee
      • Jay and Sid are scheduled to attend the PNW Leadership Summit and should report back on September ExCom with actionable items for YP.

    • SAC - 

      • Potential new student branch chapter for Education Society. Brandon Jeong introduced ATEN (especially for LEAFS). Matt to connect with Branimir. Eve suggested the American Society of Engineering Education (ASEE) as well.
      • OSU to post on LinkedIn regarding their experience and present about ITherm at the October meeting that should happen in Corvallis.

    • Women in Engineering

      • Heidi and Astha are scheduled to attend the WIE International Leadership Sumit

  6. 7:30 – Tonight's Focus

    • None

  7. 8:00 Section Updates (Max 5 minutes per section)

    • RAS meeting - David Gonzales moving by a month. ROS second version - Matt Hanson - Intel labs. Open manipulator - turtle bots

    • Computer Society - Sohrab collected signatures to reactivate CS. Will send information to Paulo so that the Section can send an official letter of support. Paulo V. motions to approve CS Chapter reestablishment, Rick S. seconds, all in favor, motion carries. CS endorses 4th International Verification and Security Workshop (IVSW) - Keynote Speaker - 5:30 PM - open to all IEEE members. Mike is appointed Interim Vice-Chair.

    • TEMS - PICMET preparations are underway, Tugrul has students helping with conference. No volunteers needed at this time.
    • SCS had their Distinguished Lecturer event.

  8. Future Focus

    Jul: no meeting (summer break)

    Ago: Summer Social on August 10th

    Sep: TBD

Attendees:  Paulo Vasconcelos (Chair), Jian Guo (YP Chair), Rick Smith (PACE Chair), John Prohodsky (Senior Member Coordinator), Ed Epp (RAS Chair), Stephen Johnston (PSU HKN Chair), Alex Higgins (PSU SB Chair), Jeff Roman (PSU SB Treasurer).

WebEx: Justin Wagner (Vice-Chair), Russ Mickiewicz (Treasurer), Eve Klopf (WIE Chair), Matt Harrison (SAC Chair), Carmelle Munoz (PES Chair), Jinsub Kim (SPS Chair), Tugrul Daim (TEM Chair), Sohrab Aftabjahani (CS Chair), Brandon Jeong.

Discussions

Important Dates 

Action Items

  1.