IEEE Oregon Section ExCom Meeting Minutes

January 12, 2021

6:30 Introductions and Adoption of Agenda Approved
6:33 Approval of previous minutes
6:35 Reports: 

Election Committee Report—John Prohodsky. Lee has offered to continue to serve as
Treasurer. Daniel Goodrich self-nominated for the Secretary role. John P. and Ed P. offered
to serve temporarily in a role. Justin W. will remain as Vice-Chair until we find a replacement.
Daniel and Lee were nominated and elected at this meeting. John Prohodsky was nominated
and elected (temporarily) as the Chair of the Section. We will meet the first week of February
as officers, prior to the next ExCom.
Action: Everyone think of someone who might be willing to permanently serve as Chair and
Vice-Chair.

Secretary Report—Daniel Goodrich (also will give Summer Social Report). We paid about
$800 deposit last year. The consensus was to see a Gherkins game Saturday, August 7 th at
7pm. Daniel G will contact them and reserve that date.

Treasurer Report (Lee Oien) $113k in bank account. Action: Has a budget for 2021 been
approved? John P. will contact Lee.

SAC Report (Ugonna Chikezie)  Ugonna will be using some funds for the Rising Stars conference.

 WIE (Eve Klopf) Origins: Fourteen Billion Years of Cosmic Evolution by Neil Degrasse
Tyson will be the next book for discussion. February 4 th at 6:00pm.

Conference Chair, Nanotechnology (Ed Perkins)

1. SUSTEC is April 22-24, (hosted by Orange County CA).
2. The Regional Meeting (?).
3. The APS meeting will be January 21 st at 6pm on Flexible Hybrid Electronics. For
the Webex, contact the Secretary.

 RAS Volunteer (Ed Epp):

1. We are sponsoring a robot build (open source)

Signal Processing (Jinsub Kim)
COMSOC (Pradeep)

1. Pradeep showed the ComSoc web site, newly updated using WordPress at
www.Oregon.chapters.comsoc.org
2. There are also Linkedin and Facebook groups as well.

Webmaster: Daniel Engel
PACE Chair (Rick Smith)

Computer Society (Sohrab Aftabjahani): Pradeep assisted with election of officers.

7:00 Discussion Items: Ed Epp: Volunteer student work, is it an employment or contractual
relationship? Liability issue? Can Ed give him a “start date”? Per Lee, we do not certify volunteer
hours at the Section level. No action from the Section at this time.

7:20 New Business Report Intel volunteer hours—they are due February 14 th .

7:30 Future Focus Action: Everyone think of someone that can present at the next ExCom.
7:44 Next Meeting February 9 th , 2021

7:45 Adjournment Adjourned at 7:50pm

Attendees: Ed Epp, Ed Perkins, Daniel Goodrich, Eve Klopf, Lee Oien,
Russ Mickiewicz, Pradeep Kumar, David Silver, Sohrab Aftabjahani,
Jinsub Kim, Rick Smith, Daniel Engel

Notes by Daniel Goodrich, Secretary

Agenda: 

6:00 – Refreshments and Social (Virtual during COVID-19)

6:30 – Adoption of Agenda

6:35 – Approval of previous minutes

6:40 – Reports: 

• Chair's Report (Paulo Vasconcelos) - Oregon Section meeting its retention goals for the 2020 membership year

• Treasurer's Report (Lee Oien) - Travel advisory/Concur travel reimbursement application

• Secretary Report (Heidi DeGarmo) - All Attendance Reports are filed

• YoPro (Jay Guo) / SAC Report (Ugonna Chikezie) / WIE (Eve Klopf

7:25 – Action Items: Elections Committee

7:35 – Discussion Items: Volunteering Platform 3 benefits: Propel career as a technical expert, great platform for volunteers who do not regularly come to meetings, great way to recruit reliable volunteers as they are reviewed by peers on the website

7:45 – Tonight's Focus: Student Chapter PSU Alex Higgins Presenting

8:00 – Old Business / New Business

8:20 – Future Focus: Daniel Goodrich - Winter Social and Awards

8:30 – Adjournment

Attendees (WebEx):  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Lee Oien (Treasurer), Heidi DeGarmo (Secretary), Rick Smith (PACE Chair), Daniel Goodrich (Awards and Events Coordinator), Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Sohrab Aftabjahani (CS Chair), Michael Bates (CS Vice-Chair), Jian Guo (YP Chair), Ugonna Chikezie (SAC Chair), Alex Higgins (PSU SB Chair), John Prohodsky, Richard Dorrance, Russ Mickiewicz, Diwakar Agarwal, Alex K, Brano, Hader

Attachments:

Attendance.png

31 kB

Agenda: 

6:00 – Refreshments and Social (Virtual during COVID-19)

6:30 – Adoption of Agenda

6:37 – Approval of previous minutes

6:40 –  Introduction and Roll Call

6:45 Announcement - IEEE Fellow and Guest Speaker for Computer Society Thursday from 7 to 8 pm

6:40 – Reports:

Chair's Report (Paulo Vasconcelos) -

Congratulations to the newly elevated IEEE Oregon Senior Members: Eric Hall, Ivan Simoes Gaspar and Vikram Suresh

Open positions in ExCom: Membership Development, SAC Chair, Section Student Representative 

Core Skills Training: Remote Conference Options, Webex Training, Concur Training, Welcoming New Members

YTD Count of Activities for Affinity Groups and Chapters, minimum requirements already met

YTD Count of Events Student Chapters, OIT Klamath Falls 8 Events, very strong presence

 Treasurer's Report (Lee Oien) -

no pending checks 

awaiting IEEE annual payment

 Secretary Report (Heidi DeGarmo) - 

no missing attendance reports

YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf) 

7:25 – Action Items: Appoint Elections Committee - Ed Perkins appoints as Committee Chair

7:35 – Discussion Items: Ideas For Summer Social

7:45 – Tonight's Focus (Information Items): SSCS Chapter Focus Presentation

8:00 – Old Business / New Business

8:20 – Future Focus (next 3 months)

Jul:  Virtual Social

Aug: No meeting

 8:30 – Adjournment

Attendees (WebEx):  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Lee Oien (Treasurer), Heidi DeGarmo (Secretary), Rick Smith (PACE Chair), Daniel Goodrich (Awards and Events Coordinator), Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Sohrab Aftabjahani (CS Chair), Eve Klopf (WIE Chair), Farhana (SSCS Chair), Jian Guo (YP Chair), Matt Harrison (SAC Chair), Xiaosen Lu, and Alex Higgins (PSU SB Chair).

Attachments:

06.2020 - ExComm Report	7646 kB
Attendance	25 kB
Focus Presentation - SSCS	4422 kB

Agenda: 

• 6:00 – Refreshments and Social (Virtual during COVID-19)

• 6:30 – Adoption of Agenda

  • Meeting started at 6:40
  • Round of introductions of name and title of attendees 

• 6:35 – Approval of previous minutes

  • Motion made to approve March and April minutes

• 6:40 – Reports:

  • Chair's Report (Paulo Vasconcelos)
    • Upcoming Conferences: Reach out and offer support, PES Chapter has already reached out to Transactive Energy Conference to be held in Portland December, 2020
    • Best practice for events in vTools
    • Summer Social - Canceled, IEEE supporting the local economy by keeping deposit in place for 2021 Summer Social
    • Explore the idea of a Virtual Summer Social, ExCom asking for input on ideas, limit to 100 in attendance for sake of time but Webex can support up to 1000 for live streaming
    • 2020 Section Support Disbursement- $250 for Chapters and $500 for Joint Chapters
    • 2019 Intel Volunteer Hours - Total 891 Hours = $8910
  • Treasurer's Report (Lee Oien)
    • Balance is currently $86,000 in the account
    • No outstanding bills or pending checks
    • Approves keeping $850 deposit in place for Summer Social 2021
  • Secretary Report (Heidi DeGarmo)
    • No missing attendance reports 
  • YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)
    • YP PNW Leadership Summit July 17th in Portland Pending (May be canceled)
    • YP Events postponed until after stay at home order lifted

• 7:25 – Action Items: Submit Timely Requests to Treasurer

  • Submit expense reimbursements with receipts, not waiting until the end of year

• 7:35 – Tonight's Focus (Information Items)

  • Daniel Goodrich - PES Chapter creates 43% of all IEEE standards, official mission leading provider of scientific and engineering information on electric power and energy for the betterment of society, and the preferred professional development source for members. Represents the three major utility companies, PAC, PGE and BPA. Nine guest speakers a year. Meetings are every third Tuesday of the month. Recent field trip to Merwin Dam. PES summer meeting canceled. 

  • Joshua Cosby -  Klamath Student Branch has increased membership three times what it was previous year. The new project is a brain machine interface, student version of Elon Musk's neural link. Students are interested in doing projects, one they do outreach taking robots out to the high school sparking an interest in engineering and IEEE. Joshua is graduating, Matt Volpe continuing on in the Fall. This year started off strong with Rising Stars Conference. Student study group for engineering exam going strong with professor support. 

• 7:50 – Old Business: 

  • Ed Perkins - Sustech Conference April 24-25, 2020, virtual on zoom, free student poster contest - 9 presented with 60 attendees on Thursday, 24 papers presented with 85 attendees on Friday, 68 attendees on Saturday. Awaiting refund from the hotel to reimburse seed money. 2021 will be held in Los Angeles and 2022 to be held in Portland. 
• 8:00 – New Business: 
  • Jim Morris - Education Chapter to hold 2 events this year to stay active. Nanotechnology Council currently holding elections.  NTC Distinguished Lecture officially moved to online event. EPS/CASS Chapter have 4 events for the year currently on hold bc they all involve travel. 
• 8:10 Discussion Item: Webex Tips - Training Topic (presentation attached)

• 8:20 – Future Focus:

  June: TBD Jul: No meeting Aug: No Meeting
• 8:30 – Adjournment

Attendees (WebEx):  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Lee Oien (Treasurer), Heidi DeGarmo (Secretary), Rick Smith (PACE Chair), Daniel Engel (Webmaster), Daniel Goodrich (Awards and Events Coordinator), Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Pradeep Kumar (Comm Society Chair), Sohrab Aftabjahani (CS Chair), Eve Klopf (WIE Chair), Terry Lang (OrCNet Chair), Richard Dorrance (SSCS Vice Chair), Alex Higgins (PSU SB Chair), Rachel McAfee (OSU SB Chair), Joshua Cosby (OIT SB Chair), Dhawal Moghe, Jim Morris, Ken Hillen, Loren Lang, Matt Volpe, Partho Chakraborti, Souma Badombena.

Attachments:

Webex Tips - Training Topic	15421 kB
Attendance	55 kB
Focus Presentation - PES	2277 kB
IEEE WebEx Meeting Instructions	523 kB

Agenda: 

6:30 – Adoption of Agenda

• The meeting started at 6:45 PM.

6:35 – Approval of previous minutes

• Motion made to approve March and April minutes at the May meeting.

7:00 – Reports

• Chair's Report (Paulo Vasconcelos)
  • Best Practices for remote conferencing.
  • Upcoming conferences to Portland. Chapter chairs to engage in organizing committees.
  • Review of travel restrictions for volunteers
  • Best Practices for events in vTools
  • Summer Social discussion. Waiting on more news. Potential for a virtual Summer Social.
• Treasurer's Report (Paulo Vasconcelos on behalf of Lee Oien).
  • Those who received checks from the Section last month, please cash them. There will be a monthly reminder so that the Treasurer can consolidate the CBRS.
  • Section funds disbursement to be sent to societies that have concentration accounts - Chapter Chair should send the request to Paulo and Treasurer (Lee). There is a purchase card that can be used to utilize and manage the funds. Chapters that don't have Treasurer can ask Secretary to hold both positions. Chair and Treasurer can use the P-card.
• Secretary (Heidi DeGarmo)
  • Presented events list with missing attendance reports.
  • Review of events logged YTD.
  • Region mtg this weekend - all virtual.
• YoPro (Jian Guo)
  • PNW Leadership Summit to be postponed.
• SAC (Matt Harrison)
  • OSU graduation postponed to October. Students are not in school.
• Women in Engineering
  • WIE - book club is going strong. Ed offered to promote the book club at the Region 6 website. Heidi/Eve to send blurb to Ed.
  • New book: What If? by Randall Munroe.

7:40 – Discussion Items:

• Calagator as an additional resource to promote meetings for non-members.
• Computer Society event coming on April 30th.

7:50 – Action Items

• Senior Member Elevation - Update your profile, then reach out to Diwakar.
• SusTech is completely virtual.

7:55 – Tonight's Focus (Information Items)

• None.

8:00 – Old Business / New Business

• None.

8:20 – Future Focus
May: PES and OIT Klamath Falls. Justin to confirm.
Jun: TBD
Jul: TBD

8:30 – Adjournment

Attendees (WebEx):  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Heidi DeGarmo (Secretary), Jian Guo (YP Chair), Rick Smith (PACE Chair), Daniel Goodrich (Awards and Events Coordinator), Diwakar Agarwal, (Membership Coordinator), Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Michael Bates (CS Vice-Chair), Matt Harrison (SAC Chair), Rebecca Burfitt (OIT SB), Icek Warnecke (OIT SB Chair),  Jinsub Kim (SP Chair), Sohrab Aftabjahani (CS Chair), Alex Higgins (PSU SB Chair), Dwight Gray.

Attachments:

04.2020 - Attendance	30 kB
04.2020 - ExComm Report	1836 kB