Agenda: 

• 6:00 – Refreshments and Social (Virtual during COVID-19)

• 6:30 – Adoption of Agenda

  • Meeting started at 6:40
  • Round of introductions of name and title of attendees 

• 6:35 – Approval of previous minutes

  • Motion made to approve March and April minutes

• 6:40 – Reports:

  • Chair's Report (Paulo Vasconcelos)
    • Upcoming Conferences: Reach out and offer support, PES Chapter has already reached out to Transactive Energy Conference to be held in Portland December, 2020
    • Best practice for events in vTools
    • Summer Social - Canceled, IEEE supporting the local economy by keeping deposit in place for 2021 Summer Social
    • Explore the idea of a Virtual Summer Social, ExCom asking for input on ideas, limit to 100 in attendance for sake of time but Webex can support up to 1000 for live streaming
    • 2020 Section Support Disbursement- $250 for Chapters and $500 for Joint Chapters
    • 2019 Intel Volunteer Hours - Total 891 Hours = $8910
  • Treasurer's Report (Lee Oien)
    • Balance is currently $86,000 in the account
    • No outstanding bills or pending checks
    • Approves keeping $850 deposit in place for Summer Social 2021
  • Secretary Report (Heidi DeGarmo)
    • No missing attendance reports 
  • YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)
    • YP PNW Leadership Summit July 17th in Portland Pending (May be canceled)
    • YP Events postponed until after stay at home order lifted

• 7:25 – Action Items: Submit Timely Requests to Treasurer

  • Submit expense reimbursements with receipts, not waiting until the end of year

• 7:35 – Tonight's Focus (Information Items)

  • Daniel Goodrich - PES Chapter creates 43% of all IEEE standards, official mission leading provider of scientific and engineering information on electric power and energy for the betterment of society, and the preferred professional development source for members. Represents the three major utility companies, PAC, PGE and BPA. Nine guest speakers a year. Meetings are every third Tuesday of the month. Recent field trip to Merwin Dam. PES summer meeting canceled. 

  • Joshua Cosby -  Klamath Student Branch has increased membership three times what it was previous year. The new project is a brain machine interface, student version of Elon Musk's neural link. Students are interested in doing projects, one they do outreach taking robots out to the high school sparking an interest in engineering and IEEE. Joshua is graduating, Matt Volpe continuing on in the Fall. This year started off strong with Rising Stars Conference. Student study group for engineering exam going strong with professor support. 

• 7:50 – Old Business: 

  • Ed Perkins - Sustech Conference April 24-25, 2020, virtual on zoom, free student poster contest - 9 presented with 60 attendees on Thursday, 24 papers presented with 85 attendees on Friday, 68 attendees on Saturday. Awaiting refund from the hotel to reimburse seed money. 2021 will be held in Los Angeles and 2022 to be held in Portland. 
• 8:00 – New Business: 
  • Jim Morris - Education Chapter to hold 2 events this year to stay active. Nanotechnology Council currently holding elections.  NTC Distinguished Lecture officially moved to online event. EPS/CASS Chapter have 4 events for the year currently on hold bc they all involve travel. 
• 8:10 Discussion Item: Webex Tips - Training Topic (presentation attached)

• 8:20 – Future Focus:

  June: TBD Jul: No meeting Aug: No Meeting
• 8:30 – Adjournment

Attendees (WebEx):  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Lee Oien (Treasurer), Heidi DeGarmo (Secretary), Rick Smith (PACE Chair), Daniel Engel (Webmaster), Daniel Goodrich (Awards and Events Coordinator), Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Pradeep Kumar (Comm Society Chair), Sohrab Aftabjahani (CS Chair), Eve Klopf (WIE Chair), Terry Lang (OrCNet Chair), Richard Dorrance (SSCS Vice Chair), Alex Higgins (PSU SB Chair), Rachel McAfee (OSU SB Chair), Joshua Cosby (OIT SB Chair), Dhawal Moghe, Jim Morris, Ken Hillen, Loren Lang, Matt Volpe, Partho Chakraborti, Souma Badombena.

Attachments:

Webex Tips - Training Topic	15421 kB
Attendance	55 kB
Focus Presentation - PES	2277 kB
IEEE WebEx Meeting Instructions	523 kB

Agenda: 

6:30 – Adoption of Agenda

• The meeting started at 6:45 PM.

6:35 – Approval of previous minutes

• Motion made to approve March and April minutes at the May meeting.

7:00 – Reports

• Chair's Report (Paulo Vasconcelos)
  • Best Practices for remote conferencing.
  • Upcoming conferences to Portland. Chapter chairs to engage in organizing committees.
  • Review of travel restrictions for volunteers
  • Best Practices for events in vTools
  • Summer Social discussion. Waiting on more news. Potential for a virtual Summer Social.
• Treasurer's Report (Paulo Vasconcelos on behalf of Lee Oien).
  • Those who received checks from the Section last month, please cash them. There will be a monthly reminder so that the Treasurer can consolidate the CBRS.
  • Section funds disbursement to be sent to societies that have concentration accounts - Chapter Chair should send the request to Paulo and Treasurer (Lee). There is a purchase card that can be used to utilize and manage the funds. Chapters that don't have Treasurer can ask Secretary to hold both positions. Chair and Treasurer can use the P-card.
• Secretary (Heidi DeGarmo)
  • Presented events list with missing attendance reports.
  • Review of events logged YTD.
  • Region mtg this weekend - all virtual.
• YoPro (Jian Guo)
  • PNW Leadership Summit to be postponed.
• SAC (Matt Harrison)
  • OSU graduation postponed to October. Students are not in school.
• Women in Engineering
  • WIE - book club is going strong. Ed offered to promote the book club at the Region 6 website. Heidi/Eve to send blurb to Ed.
  • New book: What If? by Randall Munroe.

7:40 – Discussion Items:

• Calagator as an additional resource to promote meetings for non-members.
• Computer Society event coming on April 30th.

7:50 – Action Items

• Senior Member Elevation - Update your profile, then reach out to Diwakar.
• SusTech is completely virtual.

7:55 – Tonight's Focus (Information Items)

• None.

8:00 – Old Business / New Business

• None.

8:20 – Future Focus
May: PES and OIT Klamath Falls. Justin to confirm.
Jun: TBD
Jul: TBD

8:30 – Adjournment

Attendees (WebEx):  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Heidi DeGarmo (Secretary), Jian Guo (YP Chair), Rick Smith (PACE Chair), Daniel Goodrich (Awards and Events Coordinator), Diwakar Agarwal, (Membership Coordinator), Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Michael Bates (CS Vice-Chair), Matt Harrison (SAC Chair), Rebecca Burfitt (OIT SB), Icek Warnecke (OIT SB Chair),  Jinsub Kim (SP Chair), Sohrab Aftabjahani (CS Chair), Alex Higgins (PSU SB Chair), Dwight Gray.

Attachments:

04.2020 - Attendance	30 kB
04.2020 - ExComm Report	1836 kB

Agenda: 

6:00 – Refreshments and Social

6:30 – Adoption of Agenda

• The meeting started at 6:45 PM.

6:35 – Approval of previous minutes

• Motion made to approve March and April minutes at the May meeting.

7:00 – Reports

• Chair's Report (Paulo Vasconcelos)
  • Upcoming conferences to Portland - reach out to help with the advertisement. TLAs: from the slide: RESPECT, PLANS, ARITH.
  • WIE Book Club - Soonish - 1st Thursday of the Month - just before bedtime.
  • March 13th - GBSE & PPSSE Expos - (Judges needed) - Gresham High School
  • YP PNW Leadership Summit - 2020, July 17th - 19th
  • Summer Social - 2020 July 25th - Portland Pickles Game
  • State Science Fair (Used to be ISEF) NW Science Expo - April 10th (NWSE).
  • Updates for Section Communications
    • On IEEE.org, under membership benefits, select:
      • Local IEEE comms
      • Member-related comms
  • New/Returning Section Volunteers
• Treasurer's Report (Lee Oien).
  • Request for Reimbursement 2020 format
  • IEEE Finance accepted our financial report for the section. Not sure about the chapters.
  • Expense form submissions (OR Section Reimbursement request).
• YoPro (Jian Guo)
  • Working with OIT
    • Career day May 31st
    • Interview coaches - for students
• Women in Engineering
  • .

7:40 – Discussion Items:

• Social Media Collaborator - Anushka Naiknaware
  • Weekly updates in LinkedIn, promoting events to our membership
• Senior Member - message to Intel folks?
  • New website and slide for Chapters.

7:50 – Action Items

• None.

7:55 – Tonight's Focus (Information Items)

• Robotics & Automation Society (RAS)
  • Seminars & Workshops
    • ROS lives on top of Linux - Matt Hansen - Intel ROS Navigation project head. This has now moved to Samsung, and Matt has moved on to Amazon
    • Tensorflow for locating FTC game pieces. First Tech Challenge (FTC).

• PSU IEEE Students Branch - Alex Higgins 

  • https://psuece.slack.com
  • https://cat.pdx.edu/services/irc/connect

  Instead of sharing a key, get a real-estate lockbox and provide the combo to the board members

  Spring term - board mtg, workshop (TBD), Social events (active engineer)

  • End-of-the-year picnic
  • Website redesign
  • Recruiting 1st/2nd year students
  • Focus on new members - now it's only $18 for the remainder of the school year (thru mid-August)

  Consider a survey that reaches out to recent grads, and ask them "what didn't you know that you needed to know? 

  • Using a Facebook page, or need help with social promos

8:00 – Old Business / New Business

Gift cards - need some $$ for these

• SusTech Conference -

  • About 50 papers being reviewed
  • April 23-25th
  • Not yet decided about postponing or cancel??
  .

8:20 – Future Focus
Apr: PES and OIT Klamath Falls. Justin to confirm.
May: TBD
Jun: TBD

8:30 – Adjournment

Attendees (WebEx):  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Heidi DeGarmo (Secretary), Lee Oien (Treasurer), Jian Guo (YP Chair), Rick Smith (PACE Chair), Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Michael Bates (CS Vice-Chair), Alex Higgins (PSU SB Chair), DDhawal Moghe, John Prohodsky, Russ Mickiewicz, Eve KlopfDaniel Engel, Richard Dorrance, Tugrul Daim.

Attachments:

03.2020 - ExComm Report	1730 kB
2020 Expense Report	27 kB
FocusPresentation 2020.03 - PSU.pdf	17624 kB
FocusPresentation 2020.03 - RAS	416 kB
Non-Travel Expense	108 kB

Replaced with Chapter Chairs Dinner in Celebration to Engineering Week.

Agenda: 

6:00 – PIZZA and Social

• Jimmy John's sandwiches served

6:30 – Adoption of Agenda

• The meeting started at 6:46 PM.

6:35 – Approval of previous minutes

• November minutes approved.

6:40 – Action Items:

• Senior Member Elevation - John Prohodsky to send an email will be sent Thursday.
• Intel volunteering program - Section leadership who works at Intel to send their submitted hours to the Section for Intel donation disbursement.
• SusTech emergency funds - Russ to request transfer to SusTech on behalf of the Region 6. 

6:50 – Discussion Items

• SusTech requests an advance/loan of $3000 to be repaid from conference proceeds. This is to cover Region 6’s portion of SusTech’s seed money which is, in addition, the Oregon Section’s seed money. Ed Perkins made a motion “The Oregon Section to loan SusTech $3000.” Russ Mickiewicz seconds the motion. The motion passed unanimously.

• The Oregonian Section will transfer funds budgeted for chapters to chapter concentration banking accounts. It is assumed that chapters will meet MGA requirements for meetings. Paulo discussed MGA requirements for chapter and student branch rebates from MGA. Chapters and Student Branches must report meetings by the 3rd week in February to get rebates. Changes in chapter officers must be reported ASAP.

• Intel rebates $10 for each hour of volunteer work by their employees and retirees. This includes travel to/from meetings, meeting preparation, presentation preparation, duties as an officer, meeting, and conference organizing time. Intel disburses volunteer rebates in a lump sum to the Section. In order for chapters to get their Intel volunteer rebate, they must track volunteer hours and report them to the Treasurer so the funds can be disbursed properly.

7:00 – Reports

• Chair's Report (Paulo Vasconcelos)
  

  • Region 6 OpCom is February 7-9 at the Embassy Suites North/LAX, 9801 Airport Boulevard, Los Angeles, California 90045.

  • The spring NW Area meeting will be in Richmond, WA.

  • Presented projection of chapter rebates based upon chapters reporting meetings.
• Treasurer's Report (Russ Mickiewicz)
  • We are doing quite well financially, we have over $80,000 in the bank.
• YoPro (Jian Guo)
  • Young Professionals is having a Bowling Night on January 31^st at Big Al’s in Beaverton. You can register online at the Oregon Section website.
• SAC (Matt Harrison)
  • None.
• Women in Engineering - Pair with TEMS Workshops
  • WIE - book club is going strong. The next meeting is February 6th, the first Thursday of the month. Meeting information is on the Section website WIE is sponsoring an hour of code held at World of Speed in conjunction with Engineering Week
• Senior Member Elevation (John Prohodsky)
  • The section has 310 senior members.

7:45 – Tonight's Focus (Information Items)

• December Computer Society chapter meeting was on Identifying Threats. 52 attended.

• OIT Wilsonville Student Branch presentation - Technical difficulties presented presentation from being seen. The presentation will be included in the minutes. The presentation summarized past student branch activities and their future plans. OIT SB received an award for doing an excellent job.

8:00 – Old Business / New Business

• None.

8:20 – Future Focus
Feb: No ExComm - Replaced with Chapter Chairs Dinner in celebration of Engineers Week. Invitation to be sent.
Mar: PSU
Apr: TBD

8:30 – Adjournment

Attendees:  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Russ Mickiewicz (Treasurer),  Heidi DeGarmo (Secretary), Jian Guo (YP Chair), Rick Smith (PACE Chair), John Prohodsky (Senior Member Coordinator),  Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Michael Bates (CS Vice-Chair), Cody Gaither (OIT SB), David Hammond (OIT Advisor), Thomas Bridges (OIT Vice-Chair), Rebecca Burfitt (OIT SB), Max Schmidt (OIT SB Treasurer), Ryan Schofield (OIT SB), Patrick Cornwall (OIT SB), Icek Warnecke (OIT SB Chair), Wilson Connor (OIT SB).

WebEx: Diwakar Agarwal, (Membership Coordinator), Eve Klopf (WIE Chair), Tugrul Daim (TEMS Chair), Jinsub Kim (SP Chair), Sohrab Aftabjahani (CS Chair), Daniel Engel (Webmaster), Alex Higgins (PSU SB Chair).

Attachments:

2020.01.14 - Sign-in sheet.pdf	2716 kB
202001_ExComm Meeting Report.pdf	34187 kB
Focus Presentation - Oregon Tech SB.pdf	6808 kB
January 14 2020 meeting minutes.docx	15 kB