ExCom Minutes

June 2019 - ExCom Minutes

Agenda: 

  1. 6:00 – PIZZA and Social

    • Five pizzas and 2 sodas were enough for attendees.

  2. 6:30 – Chair's Report (Paulo Vasconcelos) - The Section endorses/co-sponsors the following conferences/events and welcomes volunteers to represent the Section there.

    • PNW Leadership Summit - YPs and Students – July 13th weekend - Seattle, WA

      • Approved $500 matching funds in conjunction with Region 6, Seattle and Vancouver sections.
      • Potential 5 spots, Jay and Sid are going.

    • WIE International Leadership Summit – July 30th, with welcoming reception on July 29th - Richland, WA

      • Heidi and Astha going to represent the Section.

    • EVO - Evolution of You (former Future Leaders Forum) – August 2 - 3, Pittsburgh, PA

      • Paulo going to represent the Section, others are welcome.

    • PICMET – August 25 - 29, Portland, OR

      • Tugrul has students volunteering and helping with events.

    • Rising Stars 2020 – Las Vegas, NV

      • A conference designed especially for students and YPs.

    • SusTech – April, 23rd, 2020 – Long Beach, CA

      • John Prohodsky and Rick Smith volunteered to be on the planning SusTech planning committee with Ed Perkins.

    • GHTC – April 26th, 2019 - Seattle, WA

    • Section to look for opportunities to create a sponsored local, single day, one track event to bring the industry together.

    • Summer Social - August 10th, the Section reserved the entire boat.
      • Rick has the flyer for Intel promotion ready, will wait a couple of weeks to allow more ExCom folks to register before opening to all members.
    • Awards banquet - Winter Social

  3. 6:40 – Treasurer's Report (Russ Mickiewicz)

    • Section balance is around $85k
    • Section owes a couple of reimbursements, one may be a student. Russ will prioritize theirs. Others, please email him.
    • $2500 expense report from OSU ITherm approved and ok to pay.
    • Matt informed a couple of students have their expense reports approved, will send to Russ.

  4. 6:50 – Senior Member Elevation (John Prohodsky)

    • Eve and Paulo considering an application.
    • John to send an email on Friday, the 14th to invite Section senior members to provide references.
    • Alex (PSU SB Chair) looking for senior/fellow members willing to talk about their experience with IEEE to students. John to provide a list to Alex. Maybe bring Distinguished Lecturers as well.
    • The section should call out Senior Members in our events.

  5. 7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

    • YoPro -
      • Sid is part of the Rising Star 2020 planning committee
      • Jay and Sid are scheduled to attend the PNW Leadership Summit and should report back on September ExCom with actionable items for YP.

    • SAC - 

      • Potential new student branch chapter for Education Society. Brandon Jeong introduced ATEN (especially for LEAFS). Matt to connect with Branimir. Eve suggested the American Society of Engineering Education (ASEE) as well.
      • OSU to post on LinkedIn regarding their experience and present about ITherm at the October meeting that should happen in Corvallis.

    • Women in Engineering

      • Heidi and Astha are scheduled to attend the WIE International Leadership Sumit

  6. 7:30 – Tonight's Focus

    • None

  7. 8:00 Section Updates (Max 5 minutes per section)

    • RAS meeting - David Gonzales moving by a month. ROS second version - Matt Hanson - Intel labs. Open manipulator - turtle bots

    • Computer Society - Sohrab collected signatures to reactivate CS. Will send information to Paulo so that the Section can send an official letter of support. Paulo V. motions to approve CS Chapter reestablishment, Rick S. seconds, all in favor, motion carries. CS endorses 4th International Verification and Security Workshop (IVSW) - Keynote Speaker - 5:30 PM - open to all IEEE members.

    • TEMS - PICMET preparations are underway, Tugrul has students helping with conference. No volunteers needed at this time.
    • SCS had their Distinguished Lecturer event.

  8. Future Focus

    Jul: no meeting (summer break)

    Ago: Summer Social on August 10th

    Sep: TBD

Attendees:  Paulo Vasconcelos (Chair), Jian Guo (YP Chair), Rick Smith (PACE Chair), John Prohodsky (Senior Member Coordinator), Ed Epp (RAS Chair), Stephen Johnston (PSU HKN Chair), Alex Higgins (PSU SB Chair), Jeff Roman (PSU SB Treasurer).

WebEx: Justin Wagner (Vice-Chair), Russ Mickiewicz (Treasurer), Eve Klopf (WIE Chair), Matt Harrison (SAC Chair), Carmelle Munoz (PES Chair), Jinsub Kim (SPS Chair), Tugrul Daim (TEM Chair), Sohrab Aftabjahani (CS Chair), Brandon Jeong.

Discussions

Important Dates 

Action Items

  1.  

May 2019 - Agenda only, no minutes

Agenda: 

  1. 6:00 – PIZZA and Social

  2. 6:30 – Acting Chair's Report (Justin Wagner on behalf of Paulo Vasconcelos)

    • Summer Social (Daniel Goodrich) 

  3. 6:40 – Treasurer's Report (Russ Mickiewicz) 

    •  Rebates Report

    • Chapters/Affinity Groups balances

  4. 6:50 – Elections' results (John Prohodsky)

  5. 7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

    • TBD (if any)
    • OSU ITherm Funding Request
    • TBD (if any)

  6. 7:30 – Tonight's Focus

    • Robotics and Automation Society (RAS)
    • OSU SB

  7. 8:00 Section Updates (Max 5 minutes per section)

    •  

  8. Future Focus

    Jun: TBD

    Jul: TBD

    Ago: No meeting, Summer Social on August 10th

Attendees:  

WebEx: 

Discussions

Important Dates 

Action Items

  1.  

April 2019 - ExCom Minutes

Agenda: 

  1. 6:00 – PIZZA and Social

    • Five pizzas and 3 sodas were enough for attendees.

  2. 6:30 – Acting Chair's Report (Paulo Vasconcelos)

    • Stepping in as Chair per Region 6 directors request.

    • Conference Highlights from NWA Meeting.

  3. 6:40 – Treasurer's Report (Russ Mickiewicz)

    • The section has $84,000 in the bank.

  4. 6:50 – Elections' Report (John Prohodsky)

    • Extended nomination process did not get new nominees. Paulo Vasconcelos nominated to run for the Chair position, Justin Wagner for Vice Cahir,  Heidi DeGarmo for Secretary and Russ for Treasurer.

  5. 7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

    • YoPro -
      • Received funding from Region 6 for Bowling Night
      • 16 people showed up for social networking
      • Potential future event: Gold Night

    • SAC - Steven Johnson of PSU has volunteered to be Section Student Representative (SSR). Steven was at the ExCom meeting and spoke about his qualifications. He was elected unanimously.

    • Women in Engineering - Heidi DeGarmo represented WIE as Eve Klopf was not available. Heidi talked about the Maker fair at World of Speed held on February 23, 2019.

  6. 7:30 – Tonight's Focus

    • Computer Society - is in the process of reorganizing. Sohrab asked for advice on organizing a chapter. John emailed information on the process of organizing a chapter and petition information. Paulo will help Sohrab contact CS members.
    • OITW SB - Tom Bridges gave a brief presentation on OIT Wilsonville’s activities. OIT has two events each term, typically a presentation and plant tour. Presentations last term included History of USB and Vector Analysis. The third event was Building a Retro Gaming Console based upon Raspberry Pi. See the presentation attached.

  7. 8:00 Section Updates (Max 5 minutes per section)

    • Russ Mickiewicz - Communications joint chapter has had minimal activity.

    • Dan Goodrich - Summer Social venue to be the Portland Spirit as suggested.

    • Ed Perkins - Science Fair judges are needed.

  8. Future Focus

    Apr: PSU and SSCS

    May: RAS

    Jun: TBD

Attendees:  Paulo Vasconcelos (Acting Chair), Russ Mickiewicz (Treasurer), Jian Guo (YP Chair), Rick Smith (PACE Chair), John Prohodsky (Past Chair), Ed Epp (RAS Chair),  Stephen Johnston (PSU SB Treasurer), Icek Warnecke (OIT), Daniel Engel (Webmaster), Jinsub Kim (SPS Chair), Justin Wagner. Erik Ruhl.

WebEx: Tugrul Daim (Vice Chair), Eve Klopf (WIE Chair), Matt Harrison (SAC Chair), Farhana Sheikh (SSCS Chair), Richard Dorrance (SSCS Vice Chair), David Rubenstein (PES Vice Chair), Ed Perkins.

Discussions

Important Dates 

Action Items

  1.  

March 2019 - ExCom Minutes

Agenda: 

  1. 6:00 – PIZZA and Social

    • Five pizzas are enough for attendees, PSU SB brought soda.

  2. 6:30 – Secretary's Report (Paulo Vasconcelos)

    • Stressed need for reporting meeting attendance; IEEE uses attendance information to calculate rebates. There are a few chapter meetings who don’t fill out L31’s.  He is working with the IEEE staff to develop a solution. A temporary solution is to delete meetings with no attendance reported after one month of its occurance.

  3. 6:40 – Treasurer's Report (Russ Mickiewicz)

    • The section has $83,000 in the bank. Annual reports have been filed. Rebates are expected. 

  4. 6:50 – Elections' Report (John Prohodsky)

    • Justin Wagner (a past section chair) showed interest in either section chair or vice chair. Yao Feng Chang showed interest in being an officer. Follow up is needed by John. Ed Perkins mentioned extending the nomination process. Ed said Don Badley expressed interest in becoming active in Section activities.

  5. 7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

    • YoPro - No events in the pipeline. Dr. Tim Anderson will be the presenter for the next workshop on Saturday, March 16th. The topic is Innovation Tools.

    • SAC - Steven Johnson of PSU has volunteered to be Section Student Representative (SSR). Steven was at the ExCom meeting and spoke about his qualifications. He was elected unanimously.

    • Women in Engineering - Heidi DeGarmo represented WIE as Eve Klopf was not available. Heidi talked about the Maker fair at World of Speed held on February 23, 2019.

  6. 7:30 – Tonight's Focus

    • Computer Society - is in the process of reorganizing. Sohrab asked for advice on organizing a chapter. John emailed information on the process of organizing a chapter and petition information. Paulo will help Sohrab contact CS members.
    • OITW SB - Tom Bridges gave a brief presentation on OIT Wilsonville’s activities. OIT has two events each term, typically a presentation and plant tour. Presentations last term included History of USB and Vector Analysis. The third event was Building a Retro Gaming Console based upon Raspberry Pi. See the presentation attached.

  7. 8:00 Section Updates (Max 5 minutes per section)

    • Russ Mickiewicz - Communications joint chapter has had minimal activity.

    • Dan Goodrich - Summer Social venue to be the Portland Spirit as suggested.

    • Ed Perkins - Science Fair judges are needed.

  8. Future Focus

    Apr: PSU and SSCS

    May: RAS

    Jun: TBD

Attendees:  Paulo Vasconcelos (Secretary), Russ Mickiewicz (Treasurer), John Prohodsky (Past Chair), Daniel Goodrich (Awards Coordinator), Ed Epp (RAS Chair), Heidi DeGarmo, Kirk Jungles (PSU SB Chair), Stephen Johnston (PSU SB Treasurer), Thomas Bridges (OIT SB Chair), Daniel Engel (Webmaster), Jinsub Kim (SPS Chair), Justin Wagner, Icek Warnecke, Michael Bates.

WebEx: Tugrul Daim (Vice Chair), Souma Badonbena (YP ViceChair), Sid Dasari (YP Treasurer), Matt Harrison (SAC Chair), Richard Dorrance (SSCS Vice Chair), Sohrab Aftabjahani, Ed Perkins, Carolyn Peterson.

Discussions

Important Dates 

Action Items

  1.  

Attachments:
Download this file (2019_03 - Sign-in Sheet.pdf)2019_03 - Sign-in Sheet244 kB

February 2019 - ExCom Minutes

Agenda: 

  1. 6:00 – PIZZA and Social

  2. 6:30 – Chair's Report (Tugrul Daim)

    • Not able to report

  3. 6:40 – Treasurer's Report (Russ Mickiewicz)

    • $82K in the bank. If anyone is expecting to be reimbursed, send Russ an email.

  4. 6:50 – Secretary's Report (Paulo Vasconcelos)

    • Not able to report

  5. 7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

    • YoPro
      • Self-driving car oppty for discussion (speaker from Intel)
      • Need a classroom at PSU to host the event. Work with Kirk (PSU Student Chapter Chair)

    • Women in Engineering

      • Head of Tektronix guest speaker
      • World of Speed - Maker Fair. Asking for $270 for class materials. February 23rd. 12-4p
      • Diwakar provided a table cloth/cover and some handouts
      • JohnP will be assisting. Ed will look for a copy of material from "A Day at the Capital", 2011

  6. 7:30 – Tonight's Focus

    • Region 6 + Region 4 Annual Mtg (end of January) - Tempe AZ

      • Status from Ed Perkins. ~ 150 attendees

      • Both Exec Director, President presented

      • 2 candidates for IEEE President presented

      • SK Ramesh - petition candidate. Spread the word, but not allowed to use IEEE distribution lists.

      • IEEE USA President-elect candidates

      • VP of Govt Relations

      • Numerous presentations MGA, Region 10, 7 reps, breakout sessions

      • Matt Harrison (Student Chapter) won an award

      • New President focus will be on ethics, size of membership, financial transparency, open access

      • A debate about all Societies being encouraged to provide open access to content. EU disagrees

    • NW Area Sections Meeting
      • To be held March 30 (likely in Portland, but not confirmed)
    • Technology Roadmap Workshop #1
      • 13 people attended, Only 7 submitted forms for certificates.
      • Heidi - application # for all 4 workshops is the same. It's been approved and accepted

  7. 8:00 Section Updates (Max 5 minutes per section)

    • Ed Perkins (Electronic Packaging and Systems - Components, Packaging, and Manufacturing Tech Society)

      • Mtg Feb 28, a distinguished lecturer from Hong Kong
      • Recent Advances
      • Migrations to Wordpress has encountered some delays
      • Large # of DNS' is causing a problem

    • Ed Epp (Robotics and Automation Society)

      • Mtg coming up focused on building lightwave components for robots
      • Working on an open manipulator (robot arm) lab, probably in the next couple of months. Axiom is providing parts and selling them to people that are interested.
      • Working with FIRST (Robotics Competition and Tech Challenge). URL: https://www.firstinspires.org/
        • SDK - 2 android phones used for robot controller and communication. Uses Android Studio.
        • Can be very challenging for students
        • Learning model - recognize objects in the field and manipulate them. The interface is a straight forward-collect array of objects, determine a goal, and use location to control the robot.
        • Uses Tensorflow Lite. URL: https://www.tensorflow.org/lite
    • Carmelle Munoz (Power and Energy Society)
      • Oregon Coal Plant was discussed at the last monthly meeting
    • OIT Chapter Update
      • 2/20: Steve McGowan - USB standards and protocols - guest speaker
      • 2/26: raspberry pi workshop
    • Circuits & Systems Society
      • Getting started - had 3 meetings last year
      • Check vTools for upcoming events
    • Ed Perkins: Sustech Conference
      • 2020 to be held in April
      • Maybe 2021 to be held in Portland

    • Computer Society Status

      • Background: starting up again to reestablish the chapter.
      • Need to submit a petition.
      • Need at least 2 meetings a year
      • Put together a plan to make being a member worthwhile
      • Co-chair now in Austin
      • Get together with Diwakar to understand recruiting members
      • Screening speakers? Some campuses have processes that need to be followed
        • Hawthorn Farms auditorium doesn't screen the speaker
      RichardD to research for Sohrab

  8. Future Focus

    Mar: Computer Society and OITW SB

    Apr: TBD

    May: TBD

Attendees:  Russ Mickiewicz (Treasurer), John Prohodsky (Past Chair), Jian Guo (YP Chair), Rick Smith (PACE Chair), Carmelle Munoz (PES Chair), David Rubenstein (PES Vice Chair), Ed Epp (RAS Chair), Eve Klopf (WIE Chair), Farhana Sheikh (SSCS Chair), Richard Dorrance (SSCS Vice Chair), Heidi DeGarmo, Sohrab Aftabjahani, Ed Perkins, Eric, David Rubenstein, Jeffrey H.

Discussions

Important Dates 

Action Items

  1. JohnP will send out an email for Call for Nominations for the Chair/Vice Chair elections.