ExCom Minutes

Agenda: 

  1. 6:00 – PIZZA and Social

  2. 6:30 – Chair's Report (Hamid Sharifnia)

    • Hamid asked to be excused from his responsibilities as Chair due to health reasons.
  3. 6:40 – Treasurer's Report (Russ Mickiewicz)

    • Report attached.
  4. 6:50 – Secretary's Report (Paulo Vasconcelos)

    • OpCom in January 25th
      • Paulo Vasconcelos will likely attend. Ed Perkins will attend. Nobody else from the Section seems to be available.
    • Section Awards Committee creation and Chair nomination
      • Motion made by Secretary to create Section Awards Committee and appoint Daniel Goodrich as Chair due to his outstanding work during the Section Socials. Seconded by Past Chair, all in favor - motion passes.
    • Congratulations to all, 100% of meetings in 2018 had filed their attendance report.
    • Consultants network affinity group was awarded the Most active Affinity Group in 2018.
    • PES Chapter was awarded the Most Active Society Chapter in 2018.
    • John Prohodsky appointed as Senior Membership Development replacing Brian Conley.
  5. 7:00 – YoPro (Jay Guo) / SAC Report (Matt Harrison) / WIE (Eve Klopf)

    • Rising Stars 2019 Report
    • TEMS Workshop Series updates
    • Section Student Representative (SSR)
    • WIE Events
  6. 7:30 – Tonight's Focus

    • Signal Processing Society (SPS) - see presentation below.
  7. 8:00 Section Updates (Max 5 minutes per section)

  8. Future Focus

    Feb: TBD

    Mar: TBD

    Apr: TBD

Attendees:  Paulo Vasconcelos (Secretary), Russ Mickiewicz (Treasurer), John Prohodsky (Past Chair), Jian Guo (YP Chair), Rick Smith (PACE Chair), Carmelle Munoz (PES Chair), Ed Epp (RAS Chair), Kirk Jungles (PSU SB Chair), Haider Al-kanan, Thomas Bridges (OIT SB Chair), Taylor Courier, Sid Dasari, Bruno George, Stephen Johnston, David Rubenstein, Ryan Schofield, Aditee Shrotre, Diwakar Agarwal.

WebEx Attendees:  Branimir Pejcinovic, Eve Klopf, Matt Harrison, Daniel Engel (Webmaster), Ed Perkins, Jinsub Kim, Ken Mays (ED15/MTT17 Chair).

Discussions

Important Dates 

Action Items 

Agenda: 

  1. 6:00 - PIZZA and Social

  2. 6:30 - Chair's Report (Hamid Sharifina)

  3. 6:40 - Treasurer's Report (Russ Mickiewicz)

  4. 6:50 - Secretary's Report (Paulo Vasconcelos)

    1. MGA made some changes in their manual, as a result "in Sections with at least one Student Branch, it is recommended that the Section ExCom select ... a Section Student Representative (SSR) as voting members of the Section ExCom. ...the SSR is an active Student Member or Graduate Student Member in a Student Branch of the Section.

    2. Presented to members one way to advance their career with mentoring and employment opportunities by using IEEE Collabratec. The tool could be used to connect students to section mentors in the Student Resume Initiative, but the software proved difficult to setup and needs some updates.

    3. Active Chapter Societies pending presentation on the "Focus Presentations" are: Education Society (ED-), Solid-Sate Circuit Society (SSC), Industry Applications Society (IAS), Signal Processing Society (SPS).

    4. MGA will be migrating all WordPress websites from sites.ieee.org on Amazon AWS to wpengine.com.

    5. The Section needs to act on the appointment of new Student Branches Counselors. There is one case where the Counselor did not change over 15 years going against IEEE best practices to rotation officers after two years.

    6. No filed events, the Section will send another email to remind people about non-reported email. After a week, non-reported events will be deleted from v-tools.

  5. 7:00 - YoPro's Chair Report (Jay Guo)

    1. TEMS Workshop Series to be repeated this year, starting in December being co-sponsored by Young Professionals. Events are free again as a way to measure interest but will the committee is evaluate the potential for PDH (professional development hours ) certificates to be issued.

    2. Student Resume Review Initiative. Collaboration between students, YP and members to create a venue for students to get their resume reviewed by seasoned professionals in the Section.
  6. 7:30 - Tonight's Focus 

    1. Women in Engineering - WIE (Eve Klopf)

    2. Student Activities Committee Chair - SAC (Matt Harrison)

  7. Motion made by Secretary to approve Eve Klopf as new WIE Chair and Matt Harrison as new SAC Chair. Past Chair seconded. All in favor (10 voting members), no opposing, no further discussion - motion carries.
  8. 8:00 Section Updates (Max 5 minutes per section)

    1. Consultant Network Affinity group to send request for reimbursement for NEDME booth.
    2. Winter Social discussion. Approved Lucky Lab as venue on December 8th, 2018.
  9. Future Focus

    1. Nov: SPS 

    2. December: Summer Social, see everybody there!`

    3. Jan: TBD

Attendees:  Tugrul Daim (Vice Chair), Paulo Vasconcelos (Secretary), John Prohodsky (Past Chair), Daniel Engel (Webmaster),Jian Guo (YP Chair), Rick Smith (PACE Chair), Daniel Goodrich (PES Chair), Ken Mays (ED15/MTT17 Chair), Ed Epp (RAS Chair), Joe Tabor (Consultants Network), Kirk Jungles (PSU SB Chair), Eric Ruhl (AESS SB Chapter Chair), Godnin Tetteh, Zubin Bagai Josh Horeis.

WebEx Attendees:  Eve Klopf, Matt Harrison, Joshua Gess, Sumad, Sohrab Aftabjahani.

Discussions

Important Dates 

  • October, 13-14th - Fall School on Nanotechnology for Education at PSU.
  • October, 14-17th - Nanotechnology Materials and Devices Conference.

Action Items 

Agenda: 

  1. 6:00 - PIZZA and Social

  2. 6:30 - Chair's Report (Hamid Sharifina)

    1. TEMS Workshop Series to be repeated this year, starting in Fall. The section should charge for this events to avoid no-shows.

    2. Student Resume Review Initiative. Collaboration between students, YP and members to create a venue for students to get their resume reviewed by seasoned professionals in the Section.
  3. 6:40 - Treasurer's Report (Russ Mickiewicz)

  4. 6:50 - Secretary's Report (Paulo Vasconcelos)

    1. Winter Social discussion. Approved December 8th, 2018 as 1st option date and December 1st, 2018 as a 2nd option. Daniel Goodrich suggested distributing some awards (maybe one technical and one volunteer) but needed more instructions on categories and the process. Ed provided the Region's link for awards. Find a family friendly place that has a projector.

    2.  Cash for Summer Social given to Hamid.

    3. Presented the IEEE Center for Leadership Excellence (CLE) video as requested from Region 6 Director.

    4. No filed events, the Section will send another email to remind people about non-reported email. After a week, non-reported events will be deleted from v-tools.
    5. Updated officers for all chapters and student branches.
    6. Replacement for SAC Chair, WIE Chair requested from Region 6 Director.
    7. The Section has a new ExCom format that reserves time for a Focus Presentation for a Society Chapter, Affinity Group or Student Branch present their accomplishments or plans for the future. It is a way for the ExCom to identify groups in need of help so that we can redirect resources to those groups and for members to meet each other. In the past months, we learned about what chapters/SBs have been doing and identified some additional resources that they needed. The presentation can be done online (over the WebEx) or in person and usually takes 15 - 30 min (depending on the content). The chapters left in 2018 are Education Society (ED), Solid-State Circuit Society (SSC), Signal Processing Society (SPS).
  5. 7:00 - Tonight's Focus 

    1. Student Branches: WSUV (Bryce Tabbot) and PSU AESS/RAS (Eric Ruhl).

    2. Society Chapter: None

  6. 8:00 Section Updates (Max 5 minutes per section)

    1. Ed Perkins is looking for ideas for projects for Region Meetings. OSU has a hands-on project that could be explored in an Area meeting focusing on overclocking computers and thermal management and computer science. Matt mentioned OSU could create a small competition focused on air cooled, liquid cooled and liquid nitrogen cooled computers.
    2. October 6th - NW Area meeting in Spokane for students and members. Region sponsors 2 students and the advisor to attend. The section may be able to sponsor additional students and Section members.
    3. October, 13-14th - Fall School on Nanotechnology for Education at PSU
    4. October, 14-17th - Nanotechnology Materials and Devices Conference
  7. Future Focus

    1. Oct: SPS?? (TBC) 

    2. Nov: TBD

    3. December: Summer Social, see everybody there!

Attendees:  Hamid Sharifnia (Chair), Paulo Vasconcelos (Secretary), John Prohodsky (Past Chair), Daniel Goodrich (PES Chair), Ken Mays (ED15/MTT17 Chair), Ed Epp (RAS Chair), Ryan Olson, Kirk Jungles (PSU SB Chair), Stephen Johnston (PSU SB Treasurer), Eric Ruhl (AESS SB Chapter Chair), Jian Guo (YP Chair), Bryce Tabbut (WSUV SB Chair), Kaleb Spencer (WSUV SB Vice-Cahir), Patrick Doukas (WSUV SB Secretary), Vishvas Chalishazar, Brian Choi.

WebEx Attendees:  Ed Perkins, Matt Harrison, Daniel Engel, Barbara, Megan Rodrigo, Joshua Gess.

Discussions

Important Dates 

  • September 23-27th, 2018 - Industry Applications Society Annual Meeting at the Oregon Convention Center.
  • October 6th - NW Area meeting in Spokane.
  • October, 13-14th - Fall School on Nanotechnology for Education at PSU.
  • October, 14-17th - Nanotechnology Materials and Devices Conference.

Action Items 

  • Matt to send email to Ed Perkins to prepare a presentation for Region level.
  • Paulo to send an email to Chapter asking to fill event report.
  • Chapters contacts to report meeting attendance within the one-week deadline, after that events will be deleted.
  • Paulo to send email asking which Chapter will do the Focus Presentation in October and November meeting.
  • December, no meeting. Winter Social, 1st date December 8th to accommodate students who are in finals the week prior. December 1st is the second option.
  • Eric and Kaleb to send their presentation to be included in the minutes.
  • WSUV to create a Linked In post to promote their RC Airplane project and lessons learned.
  • Eric to send a blurb about one of the projects from RAS or AESS for highlight at the Region 6 level.

Announcements