ExCom Minutes

Replaced with Chapter Chairs Dinner in Celebration to Engineering Week.

Agenda: 

6:00 – PIZZA and Social

  • Jimmy John's sandwiches served

6:30 – Adoption of Agenda

  • The meeting started at 6:46 PM.

6:35 – Approval of previous minutes

  • November minutes approved.

6:40 – Action Items:

  • Senior Member Elevation - John Prohodsky to send an email will be sent Thursday.
  • Intel volunteering program - Section leadership who works at Intel to send their submitted hours to the Section for Intel donation disbursement.
  • SusTech emergency funds - Russ to request transfer to SusTech on behalf of the Region 6. 

6:50 – Discussion Items

  • SusTech requests an advance/loan of $3000 to be repaid from conference proceeds. This is to cover Region 6’s portion of SusTech’s seed money which is, in addition, the Oregon Section’s seed money. Ed Perkins made a motion “The Oregon Section to loan SusTech $3000.” Russ Mickiewicz seconds the motion. The motion passed unanimously.

  • The Oregonian Section will transfer funds budgeted for chapters to chapter concentration banking accounts. It is assumed that chapters will meet MGA requirements for meetings. Paulo discussed MGA requirements for chapter and student branch rebates from MGA. Chapters and Student Branches must report meetings by the 3rd week in February to get rebates. Changes in chapter officers must be reported ASAP.

  • Intel rebates $10 for each hour of volunteer work by their employees and retirees. This includes travel to/from meetings, meeting preparation, presentation preparation, duties as an officer, meeting, and conference organizing time. Intel disburses volunteer rebates in a lump sum to the Section. In order for chapters to get their Intel volunteer rebate, they must track volunteer hours and report them to the Treasurer so the funds can be disbursed properly.

7:00 – Reports

  • Chair's Report (Paulo Vasconcelos)
    • Region 6 OpCom is February 7-9 at the Embassy Suites North/LAX, 9801 Airport Boulevard, Los Angeles, California 90045.

    • The spring NW Area meeting will be in Richmond, WA.

    • Presented projection of chapter rebates based upon chapters reporting meetings.
  • Treasurer's Report (Russ Mickiewicz)
    • We are doing quite well financially, we have over $80,000 in the bank.
  • YoPro (Jian Guo)
    • Young Professionals is having a Bowling Night on January 31st at Big Al’s in Beaverton. You can register online at the Oregon Section website.
  • SAC (Matt Harrison)
    • None.
  • Women in Engineering - Pair with TEMS Workshops
    • WIE - book club is going strong. The next meeting is February 6th, the first Thursday of the month. Meeting information is on the Section website WIE is sponsoring an hour of code held at World of Speed in conjunction with Engineering Week
  • Senior Member Elevation (John Prohodsky)
    • The section has 310 senior members.

7:45 – Tonight's Focus (Information Items)

  • December Computer Society chapter meeting was on Identifying Threats. 52 attended.
  • OIT Wilsonville Student Branch presentation - Technical difficulties presented presentation from being seen. The presentation will be included in the minutes. The presentation summarized past student branch activities and their future plans. OIT SB received an award for doing an excellent job.

8:00 – Old Business / New Business

  • None.

8:20 – Future Focus
Feb: No ExComm - Replaced with Chapter Chairs Dinner in celebration of Engineers Week. Invitation to be sent.
Mar: PSU
Apr: TBD

8:30 – Adjournment

Attendees:  Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Russ Mickiewicz (Treasurer),  Heidi DeGarmo (Secretary), Jian Guo (YP Chair), Rick Smith (PACE Chair), John Prohodsky (Senior Member Coordinator),  Ed Epp (RAS Chair), Ed Perkins (Nanotechnology Council), Michael Bates (CS Vice-Chair), Cody Gaither (OIT SB), David Hammond (OIT Advisor), Thomas Bridges (OIT Vice-Chair), Rebecca Burfitt (OIT SB), Max Schmidt (OIT SB Treasurer), Ryan Schofield (OIT SB), Patrick Cornwall (OIT SB), Icek Warnecke (OIT SB Chair), Wilson Connor (OIT SB).

WebEx: Diwakar Agarwal, (Membership Coordinator), Eve Klopf (WIE Chair), Tugrul Daim (TEMS Chair), Jinsub Kim (SP Chair), Sohrab Aftabjahani (CS Chair), Daniel Engel (Webmaster), Alex Higgins (PSU SB Chair).

Decisions:
  • ExCom meetings should have PSU's address, the room is already reserved for the whole year. Alex Higgins to provide access to attendees.
    • Due to security issues, PSU now locks the Engineering building at 6 PM, people can have access using the tunnels from the building next door.
  • January ExComm: catering at Wilsonville, no pizza at PSU this time.
  • Chapter funds from Intel donations roll-over from one year to the next. Section support funds do not roll over to next year.
  • Moving forward, the Section will automatically transfer funds to Chapters IHOP accounts. Chapters only receive Section support if they meet MGA requirements along with their MGA rebates.
Actions items:
Justin
  • Connect with Computer Society (Sohrab) for them to give the Chapter Focus Presentation for the January meeting. OIT Portland-Metro SB will give the Student Branch Focus Presentation.
  • Take care of ExCom meetings and agenda
    • Jan agenda items include: Present 2019-20 approved budget, people's expectation from the Section in 2020 (committees to be formed), MGA rebates process
Heidi
  • Heidi to update the meeting address back to PSU.
  • Take care of meetings in vTools, monitor chapters events and send monthly reminders for meeting reports.
Russ
  • Report attendance for COMSOC events in December.
  • Take care of the annual budget using Daniel's file.
Paulo
  • To present on MGA requirements for their rebates during Jan ExCom.
  • Take care of senior membership elevation with Diwakar, Heidi, and Michael.

Agenda: 

6:00 – PIZZA and Social

  • 5 pizzas and 4 sodas served

6:30 – Adoption of Agenda

6:35 – Approval of previous minutes

6:40 – Action Items:

  •  IEEE TV 

6:50 – Discussion Items

  • Four Awards for Winter Social

7:00 – Reports

  • Chair's Report (Paulo Vasconcelos)
    • Yearly calendar
    • Awards banquet - Winter Social
  • Treasurer's Report (Russ Mickiewicz)
    • Budget for 2020 Proposed
    • Budget for 2020 Approved
  • YoPro - Winter Night Bowling  
  • SAC - 4 attending Rising Stars
  • Women in Engineering - Pair with TEMS Workshops
  • Senior Member Elevation (John Prohodsky)
    • Action Item: How to determine who is eligible?

7:45 – Tonight's Focus (Information Items)

8:00 – Old Business / New Business

8:20 – Future Focus
Dec: Winter Social - Section Awards 2019
Jan: OIT Portland Metro
Feb: No meeting - Chapter Chairs Dinner in celebration of Engineering week

8:30 – Adjournment

Attendees:  Paulo Vasconcelos (Chair), Russ Mickiewicz (Treasurer), Justin Wagner (Vice Chair), Heidi DeGarmo (Secretary), Jian Guo (YP Chair), Rick Smith (PACE Chair), John Prohodsky (Senior Member Coordinator), Daniel Engel (Webmaster), Michael Bates (Computer Society), Alex Higgins (PSU SB Chair), Wilson Connor (OIT SB).

WebEx: Eve Klopf (WIE Chair), Matt Harrison (SAC Chair), Ed Perkins (Nano Society), Sohrab Aftabjahani (CS Chair).

Attachments:
Download this file (20191112_201303.jpg)Attendance2208 kB
Download this file (201911_ExCom Meeting.pdf)201911 - Chair Report402 kB

Agenda: 

  1. 6:00 – PIZZA and Social
    • 5 pizzas and 5 sodas were served to attendees
  2. 6:30 – Adoption of Agenda
  3. 6:35 – Approval of previous minutes
  4. 6:40 – Action Items 
  5. 6:50 – Discussion Items
  6. 7:00 – Reports
    • Chair's Report (Paulo Vasconcelos)
      • Yearly calendar -
        GHTC: Oct 17th - 20th Seattle, WA
        NW Area Meeting: Oct 19th Seattle, WA
        HKN Student Leadership Conference: Nov 1st -3rd Boston, MA
        Rising Stars: Jan 3rd Las Vegas, NV
        SusTech: April 23rd Santa Ana, CA
      • Awards banquet - Winter Social
    • Vice Chair's Report (Justin Wagner)  
      • Welcomes attendees and introductions of ExCom and students
      • Welcomes volunteers to represent the Section at events
    • Treasurer's Report (Russ Mickiewicz)
      • Review of 2020 Budget Proposal
    • Senior Member Elevation (John Prohodsky)
  7. 7:45 – Tonight's Focus 
    • Student Branch- OSU
    • Closed the Webex bridge and went to Mechanical Engineering Lab for student led overclocking demonstration 
  8. 8:20 – Future Focus
    Nov: ExCom Meeting will be remote
    Dec: Winter Social - Section Awards 2019 
  9. 8:30 – Adjournment

Attendees: Paulo Vasconcelos (Chair), Justin Wagner (Vice-Chair), Russ Mickiewicz (Treasurer), Heidi DeGarmo (Secretary), John Prohodsky (Senior Member Coordinator), Ed Perkins (Nanotechnology Council Secretary & CAS/EPS Chapter), Michael Bates (Computer Society), Matt Harrison (SAC Chair), Joshua Gess (OSU Student Advisor), Rachel McAfee(OSU Student Chair)

WebEx: Jian Guo (YP Chair), Eve Klopf (WIE Chair), Daniel Goodrich, Carmelle Munoz (PES Chair), Rick Smith (PACE Chair), Ed Epp (RAS), 



Attachments:
Download this file (Attendance.jpeg)Sign In Sheet1413 kB